📁 Recipe · SharePoint & OneDrive

Export a List of Teams Meeting Recordings Stored in User OneDrives

Scan every user's OneDrive for Teams meeting recordings and produce a tenant-wide CSV inventory

Complexity

Intermediate

Impact

audit + storage + compliance + reporting + teams

Context

Why This Matters

Why this matters

Since 2021, Microsoft Teams stores meeting recordings in the organizer's OneDrive for Business (for non-channel meetings) under a /Recordings folder. Over time, these .mp4 files accumulate — consuming storage, creating data-governance exposure (recordings may contain confidential conversations), and making retention/eDiscovery harder to reason about.

There is no built-in admin report in the M365 Admin Center that shows you every Teams recording across every user. This recipe produces that inventory on demand.

Run this when you need to:

Audit OneDrive storage consumption driven by meeting recordings
Identify old recordings for retention-policy cleanup
Respond to legal/eDiscovery requests involving meeting content
Offboard a user and want to know what recordings they own
Validate that Teams recording storage policy is working as expected

Expected Outcomes

What you'll have

A CSV file (Teams_Recordings_Report.csv) listing every Teams recording found in user OneDrives
For each recording: owner name, owner UPN, file name, folder path, size (MB), created date, and a direct web link
Coverage of the standard /Recordings folder plus alternate paths (/Documents/Recordings, Microsoft Teams Chat Files) and a drive-wide .mp4 search as a fallback
A repeatable process you can schedule weekly or monthly

Risks & Considerations

Watch out for

Channel meeting recordings are NOT in OneDrive. Those live in the channel's SharePoint document library. This recipe only covers personal OneDrive. Run a separate SharePoint scan if you need full coverage.
Legacy Stream (classic) recordings created before the 2021 policy change are in Microsoft Stream, not OneDrive. Check Stream separately if you have pre-2021 data.
Performance: Iterating every user in a large tenant triggers many Graph calls. Expect throttling (HTTP 429) — the script should back off or you should run it off-hours.
Privacy: Meeting recordings can contain confidential conversations. Treat the output CSV as sensitive and store it accordingly.
Not every .mp4 is a Teams recording. The drive-wide fallback search may surface unrelated video files. Review results before acting on them.
Do not delete recordings based on this report without confirming retention requirements with legal/compliance.

Required Permissions

Permission	Why It's Needed
User.Read.All	Enumerate every user in the tenant to iterate their OneDrive
Files.Read.All	Read contents of user OneDrive drives to locate recording files
Sites.Read.All	Required if you later extend the scan to SharePoint sites for channel recordings

The fastest way to get this done — just ask Dex. Copy the prompt below and paste it into your Dex conversation.

For IT Admins

Paste into Dex CoAdmin

Scan every user's OneDrive in our M365 tenant for Microsoft Teams meeting recordings. Check the standard /Recordings folder plus common alternate paths, and also do a drive-wide search for .mp4 files. Export the results to CSV with user name, UPN, file name, folder, size in MB, created date, and web link.

Try in Dex CoAdmin